Your all-in-one nursery management software to streamline operations and boost efficiency
Your ultimate nursery superhero!
Behind the joyful scenes of your nursery lies a world of financial admin and occupancy management. Simplify your Early Years management and admin with eymanage.
Discover what our nursery management software can do for you
Easy invoicing and payments
- Batch generate and send branded invoices calculated from the child’s attendance and funding schedule on a weekly, monthly, half termly or termly basis
- Allow parents to make in-app card payments, collect direct debits and import bank statements for automatic payment matching and reconciliation
- Easily manage debt on a monthly and aged debtors perspective and send automated debt reminders to parents
Scheduling and occupancy forecasting
- Block book each child’s schedule and allow parents to book extra sessions online to increase occupancy where spaces are available
- View weekly and monthly FTE and occupancy forecast reports across rooms or multiple branches to help you to plan ahead
- Automatically calculate staff ratios based on childrens age and schedule to easily update and manage staff rotas and deployment
Manage funding and consumables
- Create funding terms across multiple branches and record Local Authority funding rates for revenue forecasting
- Bulk allocate funded hours to eligible children and assign them to a funding stream (Under two, 2 year (Disadvantaged), 2 year (Working parents) or Three year)
- Automatically calculate funding consumable charges based on a child’s funding entitlement and allocate these to invoices
Uncover more eymanage superpowers
Child session booking
Set multiple session rate types and block book children’s schedules.
Automatic room movement
Enable automatic room movement to give an accurate view of future room occupancy.
Invoice and forecasts
Bulk-generate invoices for all children and view projected future revenue.
Transactions /payments
View transaction activity and collect fees via card and direct debit.
Funding allocation
Assign funding terms and set priorities to automatically deduct funding from a child’s invoice.
Debtors information
See outstanding debt and send automated debtors letters to bill payers.
Staff absence
Receive and review staff holiday requests and monitor all staff absence.
Staff training
Manage staff qualifications and certificates and stay up-to-date with training courses.
Documents
Securely store important documents for children and staff on their profile.
Calendar and events
Schedule events for each branch, parents, staff and children and set up automatic reminders.
Messaging
Communicate and share files in direct or group messages to staff and/or parents.
Business reporting
Easy-to-use dashboards and custom reports which export as CSV files for simple transfer to other systems.
eyworks integrates with your other systems
Supercharge your nursery management today!
Invoices generated
Value of invoices
Payments processed
Sessions booked
Staff scheduled
eyworks is trusted by single nurseries to countrywide groups
Don’t just take our word for it, read some of our customer success stories
Frequently Asked Questions
Invoices can be generated on a weekly, monthly or termly basis and calculated either based on actual sessions booked or equally spread across the year. Invoice settings and discounts can be customised per child where required. Opening balances, deposits, and manual invoices can be easily created, with all invoices approved and shared with bill payers.
Payment options include Go Cardless for direct debit, Stripe, Opayo and Worldpay. Watch out for the upcoming addition of Tax free Childcare coming soon!
Managing children’s funding entitlement and allocation is simple with eymanage. You can create funding terms, define term holidays, and record Local Authority funding rates, including EYPP and deprivation weighting rates. Funded hours can then be bulk allocated to eligible children, with options to assign the funding type and set up any consumable charge rules. Funded hours and consumable charges are then automatically calculated on each child’s invoice.
Children’s schedules can be block booked in advance with the option to enable automatic room movement, ensuring room occupancy is accurate throughout the child’s time at nursery. The staff scheduling screen allows for easy staff rota management based on children’s schedules, automatically calculating ratios, including any 1:1 requirements. Additional scheduling tools, such as our employee break entitlement, wage percentage calculator and AI-based forecasting help ensure your business operates as efficiently as possible.
eymanage provides extensive business reporting including an intuitive dashboard, standard operational, financial and HR reports, as well as options for creating custom reports. Data can be viewed for anything from a single nursery to the entire company over a specified time period, all designed to support informed decision-making across your organisation.
We also offer seamless integration of your eyworks data with other business applications and Business Intelligence (BI) tools through direct integration, data APIs and CSVs.
eymanage supports your entire team, from nursery owners and senior leadership to managers and practitioners, by streamlining administrative tasks such as financial management, forecasting, HR, business reporting, and more. Parents benefit from receiving accurate invoices and the ability to book additional sessions online via the eyparent app, while nursery staff can dedicate more focused time to the children.
Absolutely not, eymanage is one of our products and can be taken completely standalone. However if taken with eypeople, scheduling will show staff absences to ensure you are always within ratio. eymanage product subscription starts from £22 per month and includes all available features.
Start your journey to simplified admin with our Early Years nursery management software.
